In today’s fast-paced corporate world, businesses need seamless solutions for organizing travel. From flights and accommodation to expense management and risk mitigation, the right business travel booking tools can make a significant difference in managing costs and ensuring efficiency. Here’s a breakdown of top tools and how they help streamline corporate travel.

What to Look for in Business Travel Booking Tools

When selecting a tool, it’s crucial to focus on features that provide full visibility, control, and cost management. Leading platforms like Concur, TravelPerk, and Egencia are known for their extensive features that simplify the travel booking process. Key features include:

  • Policy compliance: Ensures that all bookings stay within the company’s travel policies, avoiding unnecessary expenses.
  • Real-time updates: Provides information about travel disruptions, regulations, and safety measures.
  • Expense integration: Automatically captures and tracks travel expenses, easing the burden of expense reports.

Top Business Travel Booking Tools

  1. SAP Concur
    Concur is one of the most popular corporate travel management platforms, integrating travel booking and expense management. It allows businesses to track expenses in real time, book travel through a consolidated platform, and ensure compliance with company policies. The mobile app makes booking on the go seamless, while Optical Character Recognition (OCR) technology captures receipts for automatic expense reporting.
  2. TravelPerk
    TravelPerk is a user-friendly tool that offers businesses access to a broad inventory of travel services, from flights to hotels and car rentals. Known for its real-time data insights and risk management features, TravelPerk helps keep your team safe while optimizing travel spending. Its mobile app allows users to book and manage travel easily, while its flexible cancellation policy ensures stress-free changes.
  3. Egencia
    As part of the Expedia Group, Egencia brings an extensive global inventory of travel options to corporate travelers. The platform’s key features include detailed analytics for traveller safety, travel risk management, and expense management integration. With 24/7 customer support and tools to monitor travel policy compliance, Egencia ensures that every business trip runs smoothly.
  4. Booking.com for Business
    Booking.com for Business offers exclusive rates on hotels, flights, and car rentals, while allowing companies to track travel spend and maintain compliance. Businesses benefit from loyalty points and discounts, plus detailed reporting and the ability to centralize all bookings in one place.

Key Benefits of Business Travel Booking Tools

Using an integrated business travel tool simplifies the booking process and provides crucial features like:

  • Centralized booking: Manage all aspects of travel in one platform, reducing the need for separate bookings for flights, hotels, or car rentals.
  • Traveller safety management: Real-time alerts and risk management features help companies protect their employees on the go.
  • Earn loyalty points: Many platforms integrate with airline and hotel loyalty programs, helping businesses and employees benefit from perks like free upgrades or discounted services.
  • Comprehensive reporting: Gain insights into company-wide travel spend, helping optimize future business travel decisions.

Conclusion

When it comes to organizing business travel, the right tools are essential for ensuring efficiency, cost management, and safety. Tools like Concur, TravelPerk, and Egencia not only streamline the travel booking process but also provide in-depth insights into company travel expenses, making it easier for businesses to stay within budget while offering flexibility for travelers.

By integrating these tools, your business will save time, reduce travel costs, and ensure smoother travel experiences for employees.